AI RFP response software that reads the RFP, RFI or security questionnaire, finds your best approved past answers and policy documents, drafts each response with its source, and routes only the genuinely new questions to the right expert.
AI RFP response software is a system that parses RFPs, RFIs and security questionnaires, matches each question to your approved content library, past submissions and policies, and drafts answers with citations. It outputs a completed response file, a confidence rating per answer, and a short list of questions that need a subject-matter expert.
Proposal managers chase engineers, security and legal for answers that already exist in last quarter's submission. Questionnaires arrive in slightly different wording, so nobody trusts the old answer, and deals wait.
Teams spend 33 hours per RFP on average with about nine people contributing, per Loopio's benchmark of 1,500+ teams.[1]
RFPs influence 30% to 40% of total revenue for the teams in the same report.[1]
SaaS salespeople spend over 10 hours a month on security reviews in Whistic's 2022 survey.[2]
34% lost deals outright because they could not respond to security assessments fast enough.[2]
We build the library from what you already have, not a blank template, and track who owns each answer and when it expires.
Each question is matched on meaning, not keywords, and answered only from approved sources, with the source linked.
Low-confidence and new questions go to the named expert in Slack or Teams. Approved new answers flow back into the library.
We gather 10–30 past submissions and your key policies, and agree one metric, usually hours per response or share of answers accepted without edits.
Past answers are de-duplicated, tagged by topic and owner, and stale content is flagged for review.
The system drafts a completed RFP you already submitted. Your team compares it to what was sent and scores each answer.
A current RFP or security questionnaire runs through the full workflow. We measure hours and edit rate against your baseline.
| Criterion | Shared drive and copy-paste | RFP software platform | Stratgik build + run |
|---|---|---|---|
| Finding past answers | Search folders, ask colleagues | Keyword and AI search in library | Meaning-based match with citations |
| Library upkeep | Nobody owns it | Your team curates | Built from past bids, owners and expiry tracked |
| Formats | Manual | Common formats and portals | Excel, Word, PDF, portals, custom forms |
| Best fit | A few bids a year | Dedicated proposal team, standard process | Mixed bids and security reviews, content spread across tools |
| Data location | Your drive | Vendor cloud | Your cloud account |
| Pricing | Staff time | Per user per year | Fixed pilot and monthly run fee |
Bid volumes are rising and security reviews now sit inside almost every enterprise sale. The constraint is expert time, not writing talent.
The time saving per response is an assumption; the pilot measures it on a real bid against your baseline.
Illustrative estimate using your inputs and stated assumptions, not a quote or guarantee. The pilot measures the real figure against your baseline.
21-day pilot, one business unit
per month, production bid desk
per month, multi-product or multi-region
Model tokens and cloud usage billed at cost with no markup; deployed in your cloud account; taxes excluded. GBP and AED prices are indicative conversions from USD.
AI RFP response software is accurate when it answers only from approved content and says so when nothing fits. Stratgik drafts each answer with its source and a confidence score, and routes low-confidence or new questions to an expert. In the pilot we blind-test on a bid you already submitted so you see the edit rate before a live deal.
Yes. AI can complete most of a SIG, CAIQ or custom security questionnaire from your SOC 2 report, ISO policies, DPAs and previous answers. Each response links to the policy it came from. Questions about new controls, or where policies are out of date, are flagged for your security lead instead of guessed.
It is designed not to. Answers are generated only from documents in your approved library, each carries a citation, and when no approved source matches, the question is marked 'no approved answer' and sent to a named owner. Nothing is submitted without human review, and your team can see exactly where every sentence came from.
Dedicated RFP platforms are good products for proposal teams that will curate a library inside the tool. Stratgik builds the library for you from existing bids and documents, runs in your own cloud account, and connects to wherever your content already lives. Fixed pricing with unlimited users suits companies where many experts contribute occasionally.
Implementing AI RFP automation takes about three weeks. The first ten days build the answer library from past submissions and policies, the next week blind-tests on an old bid, and the final days run a live RFP or security questionnaire. Most of your team's effort is supplying documents and scoring the test draft.
A Stratgik AI RFP response pilot costs $10,000 for 21 days, including library build, blind test and one live bid. Production runs at $2,500 a month with unlimited users and responses. Model and cloud usage is billed at cost. One won deal from a bid you would otherwise have declined typically covers the year.
In a 30-minute call we review your bid volume, content sources and security review load, then set up a blind test on a past submission.