Our AI freight invoice audit reads carrier bills in any format, matches them to your rate contracts, BOLs, PODs and dock timestamps, then approves clean invoices for payment and sends evidence-backed disputes on the rest.
A freight invoice audit is the check of each carrier or 3PL bill against what was agreed and what actually happened — contracted rates, fuel tables, shipment weight and class, delivery records and accessorial rules. AI freight audit does this on every invoice automatically, outputting an approve, short-pay or dispute decision, the variance and its evidence, and GL-coded cost allocation ready for payment in your ERP.
Linehaul is usually right. The money goes in fuel tables applied to the wrong week, accessorials with no evidence, rebills that duplicate the original, and bank-detail changes nobody verified.
US business logistics costs in 2024 equal to 8.8% of GDP, per CSCMP's 2025 State of Logistics Report.[1]
a week spent waiting to load and unload reported by drivers in OOIDA's 2023 Detention Time Survey — time that turns into detention charges.[3]
of US organisations hit by business email compromise in 2025, per the AFP Payments Fraud and Control Survey — a direct risk for carrier remittance changes.[4]
audited before payment instead of sampled after, so recovery becomes prevention.
Carrier invoices arrive as EDI 210, PDF, portal downloads and email. We normalise all of them and tie each line to a shipment.
Contract logic is encoded once and applied to every line; models catch the patterns rules miss.
Clean invoices flow to payment; exceptions go to carriers with evidence attached, and AP approves before money moves.
We load rate contracts, fuel tables and accessorial terms, connect TMS, ERP and the freight invoice inbox, and agree the metric — usually dollars of verified variance held.
We audit the last quarter of paid invoices to size duplicates, rate mismatches and unsupported accessorials, and to tune rules before touching live bills.
New invoices are audited on arrival. AP reviews each short-pay and dispute; we track carrier responses and accepted credits.
Verified variance held, credits won, touchless rate and carrier dispute patterns, with a plan for remaining modes and carriers.
| Criterion | Manual AP review | Outsourced audit & pay provider | Stratgik build + run |
|---|---|---|---|
| Coverage | Sample or large bills only | All invoices | All invoices, every line |
| Accessorial proof | Trust the carrier | Rule-based checks | Checked against dock, ELD and POD timestamps |
| Your contract logic | In people's heads | Mapped to provider's standard | Encoded as you negotiated it, including exceptions |
| Payment control | Your AP | Often provider-funded payment cycle | Your AP and bank, AI prepares the run |
| Pricing model | Staff time | Often per invoice or share of savings | Fixed monthly fee; no percentage of your savings |
| Best fit | Few carriers, low volume | High-volume, standard parcel and LTL | Mixed modes and complex accessorial contracts |
Rate volatility, more accessorial types and payment fraud have made post-payment sampling too slow. Audit has to happen before the payment run.
Two parts: overbilling stopped before payment, and audit labour removed. The overbilling rate is an assumption — the 90-day back-audit measures it on your own invoices.
Illustrative estimate using your inputs and stated assumptions, not a quote or guarantee. The pilot measures the real figure against your baseline.
Up to 10 carriers, 21 days
Per month, up to 10,000 invoices
Multi-mode, multi-entity
Usage (model tokens, OCR pages, cloud) billed at cost; volumes above plan quoted per 10,000 invoices; taxes excluded. GBP and AED prices are indicative conversions from USD.
AI freight invoice audit reads each carrier bill, matches it to the shipment in your TMS, and checks every charge against your contract, fuel index and delivery evidence. Invoices that match are approved for payment; those that don't get a short-pay or dispute with the evidence attached. AP reviews exceptions and approves the payment run, so nothing is paid or disputed without a person signing off.
The most common are duplicate bills and rebills, linehaul rates that differ from the contract, fuel surcharges using the wrong index week, wrong weight or freight class, and accessorials such as detention, lumper or liftgate charges without supporting evidence. It also flags invoices for shipments that were cancelled, never delivered, or already paid under another reference.
A Stratgik freight invoice audit pilot is $12,000 for 21 days covering up to 10 carriers, including a 90-day back-audit. Ongoing run is $3,000 a month for up to 10,000 invoices. Unlike many audit providers, we do not take a percentage of recovered savings; usage such as OCR and cloud is billed at cost.
Yes. Detention claims are checked against dock appointment, gate check-in and check-out, ELD or telematics timestamps and your contracted free time. Lumper, liftgate, residential and redelivery charges are checked against receipts, PODs and shipment attributes. Where evidence doesn't support the charge, we calculate the correct amount and draft the dispute for AP approval.
Yes. We connect to TMS platforms such as MercuryGate, Oracle Transportation Management, Blue Yonder and e2open, and post approved invoices and cost allocations into NetSuite, SAP, Microsoft Dynamics or Oracle. Carriers keep sending bills the way they do today — EDI 210, PDF, portal or email — so there is no carrier onboarding project.
The pilot runs in 21 days: four days to load contracts and connect systems, six days for a 90-day back-audit, and a week of live pre-payment audit before the readout. Adding further carriers and modes after that is mostly contract encoding, usually a few days per mode.
We'll run a back-audit and show you duplicates, rate mismatches and unsupported accessorials by carrier — then scope a live pre-payment audit around what we find.